{"id":33205,"date":"2020-09-11T07:21:22","date_gmt":"2020-09-11T11:21:22","guid":{"rendered":"https:\/\/outgrow.co\/blog\/?p=33205"},"modified":"2025-11-19T23:32:17","modified_gmt":"2025-11-20T04:32:17","slug":"collaboration-tools-remote-content-teams","status":"publish","type":"post","link":"https:\/\/outgrow.co\/blog\/collaboration-tools-remote-content-teams","title":{"rendered":"Top 5 Collaboration Tools for Remote Content Teams"},"content":{"rendered":"<h1><span class=\"ez-toc-section\" id=\"Top_5_Collaboration_Tools_for_Remote_Content_Teams\"><\/span><strong>Top 5 Collaboration Tools for Remote Content Teams<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h1><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_62 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69e12683c4c55\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69e12683c4c55\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/outgrow.co\/blog\/collaboration-tools-remote-content-teams\/#Top_5_Collaboration_Tools_for_Remote_Content_Teams\" title=\"Top 5 Collaboration Tools for Remote Content Teams\">Top 5 Collaboration Tools for Remote Content Teams<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/outgrow.co\/blog\/collaboration-tools-remote-content-teams\/#How_Can_Online_Collaboration_Help_Remote_Content_Teams\" title=\"How Can Online Collaboration Help Remote Content Teams?\">How Can Online Collaboration Help Remote Content Teams?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/outgrow.co\/blog\/collaboration-tools-remote-content-teams\/#Why_Do_Remote_Content_Teams_Need_Content_Collaboration_Tools\" title=\"Why Do Remote Content Teams Need Content Collaboration Tools?\">Why Do Remote Content Teams Need Content Collaboration Tools?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/outgrow.co\/blog\/collaboration-tools-remote-content-teams\/#Top_5_Content_Collaboration_Tools_for_Businesses\" title=\"Top 5 Content Collaboration Tools for Businesses\">Top 5 Content Collaboration Tools for Businesses<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/outgrow.co\/blog\/collaboration-tools-remote-content-teams\/#How_to_Choose_the_Best_Collaboration_Tool\" title=\"How to Choose the Best Collaboration Tool?\">How to Choose the Best Collaboration Tool?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/outgrow.co\/blog\/collaboration-tools-remote-content-teams\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n\n<p><span style=\"font-weight: 400; font-size: 14pt;\"><em>Working from home has gone from being a dream to a reality. However, this calls for some important changes. Teams &#8211; especially content teams &#8211; will need tools to help them collaborate and stay productive while remotely working. Hence, we have come up with 5 collaboration tools for remote content teams.<\/em><\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">While many of us have dreamt of working remotely, the realities have almost certainly proven more difficult than expected. Trying to keep everyone up-to-date, making sure everything is getting done on time, and being as productive as you were in the office, can be very challenging. Luckily, there are tools to help.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_Can_Online_Collaboration_Help_Remote_Content_Teams\"><\/span><strong>How Can Online Collaboration Help Remote Content Teams?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Collaboration is vital for any content team; indispensable if operating remotely in <a href=\"https:\/\/www.alliancevirtualoffices.com\/virtual-offices-locations\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\">virtual offices<\/a> or co-working spaces. It\u2019s not just <a href=\"https:\/\/www.ringcentral.com\/online-meetings\/overview.html\" data-abc=\"true\">online meetings<\/a>, but <a href=\"https:\/\/trueconf.com\/blog\/reviews-comparisons\/secure-messengers.html\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\">instant messaging<\/a>, sharing documents, and tracking deadlines that are part of day-to-day work life. When everyone\u2019s working in the same location, a lot of collaboration happens naturally. Think of that quick question to the desk next to you, or that follow-up when you pass by someone in the corridor. The tools that we are going to mention are designed to help capture that ease of communication virtually.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">By creating a <a href=\"https:\/\/www.kahootz.com\/collaborative-workspace\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\">collaborative workspace<\/a>, these tools can act as substitutes for both scheduled meetings and lunchtime conversations. This helps your team stay on deadlines, check-in on one another, and (importantly for content teams) inspire each other.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-33210\" src=\"https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/1.jpg\" alt=\"Top 5 Collaboration Tools for Remote Content Teams\" width=\"1602\" height=\"1135\" srcset=\"https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/1.jpg 1602w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/1-300x213.jpg 300w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/1-1024x725.jpg 1024w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/1-768x544.jpg 768w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/1-1536x1088.jpg 1536w\" sizes=\"(max-width: 1602px) 100vw, 1602px\" \/><\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400; font-size: 14pt;\"><a href=\"https:\/\/www.betterup.com\/blog\/challenges-of-working-from-home\" rel=\"nofollow\" data-abc=\"true\">Image source<\/a><\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_Do_Remote_Content_Teams_Need_Content_Collaboration_Tools\"><\/span><strong>Why Do Remote Content Teams Need Content Collaboration Tools?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">But why do you need tools for this? Well, think of it this way. Whilst your graphic designers could do everything manually, it\u2019s much easier to have access to image editing programs. Likewise, online collaboration is possible without <a href=\"https:\/\/www.shoeboxed.com\/blog\/hybrid-workplace-technology\/\" data-abc=\"true\">dedicated tools<\/a>, but it\u2019s much less efficient!<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Content collaboration tools, <span style=\"font-weight: 400;\">including advanced <a href=\"https:\/\/v2cloud.com\/glossary\/cloud-computer-definition\" data-abc=\"true\">remote desktop<\/a> solutions,<\/span> allow teams to do the following:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Share documents and designs with each other in a single space<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Reach out to other team members via a single platform<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">\u00a0Emulate calling someone over for quick help via screen share<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">\u00a0Quickly see how content is progressing without having to email\/call people<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">\u00a0Make sure clients and customers are getting responded to<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Having a single accepted <a href=\"https:\/\/blog.talkspirit.com\/en\/internal-communication-tools\/\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\">tool for communication<\/a> means that you won\u2019t have the issue of people missing an important message. A shared space for documents and designs means anyone who needs them can access them easily. This is very important for teams who might have certain logos or style guides to refer to. By having these tools available, you make it easier for your teams to focus on what they\u2019re creating, rather than the details around it. Additionally, <a href=\"https:\/\/blog.scalefusion.com\/remote-device-management-for-stress-free-it-administration\/\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\">remote device management<\/a> ensures everyone has access to the tools and files they need, regardless of their physical location. This further streamlines collaboration and keeps everyone on the same page.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Top_5_Content_Collaboration_Tools_for_Businesses\"><\/span><strong>Top 5 Content Collaboration Tools for Businesses<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Rather than just listing specific brands, let\u2019s take a look through the types of tools you should consider. Understanding what types of tools are available will help you narrow down your needs and pick the one best suited to you.<\/span><\/p>\n<h3><strong>1. Video Meeting Tools<\/strong><\/h3>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">We\u2019re all used to interacting with people face-to-face, and lacking that interaction is one of the main challenges of working remotely. Emails and phone calls can only go so far, but video calls, enhanced with <a href=\"https:\/\/tldv.io\/sales-call-recording-software\/\" data-abc=\"true\">video call recording<\/a> features, are much closer to this in-person interaction you\u2019re missing out on. <\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\"><span style=\"font-weight: 400;\">This is especially pertinent if you&#8217;re planning on <\/span><a href=\"https:\/\/remote.com\/blog\/hiring-internationally\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\"><span style=\"font-weight: 400;\">hiring global employees<\/span><\/a><span style=\"font-weight: 400;\">, but video meeting tools come in handy for all aspects of work nowadays. <\/span>Tools like Zoom not only provide the closeness that is missing in a remote environment but can also be integrated with other tools such as <a href=\"https:\/\/www.onboardmeetings.com\/board-portal\/meeting-minutes-builder\/\" data-abc=\"true\">meeting minutes software<\/a>, which allows you to record conversations and have the ability to access them later, thus helping to avoid confusion.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">It\u2019s worth spending time learning <a href=\"https:\/\/www.saleshacker.com\/video-conferencing-meeting\/\" rel=\"nofollow\" data-abc=\"true\">how to do video conferencing<\/a> effectively &#8211; it has so much more potential than a normal phone call. As mentioned earlier, screen share is a great tool for remote content teams. It allows you to share your in-progress work and edit as you talk, just like how you would be discussing it at your desk.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\"><strong>Example uses:<\/strong><\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Company-wide meetings<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">One-on-one interaction between management and staff<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Team bonding &#8211; quizzes or after-work drinks<\/span><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-41308\" src=\"https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/types-of-team-meeting.jpg\" alt=\"types of team meeting\" width=\"1000\" height=\"667\" srcset=\"https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/types-of-team-meeting.jpg 1000w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/types-of-team-meeting-300x200.jpg 300w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/types-of-team-meeting-768x512.jpg 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.sessionlab.com\/blog\/team-meeting\/\" data-abc=\"true\"><span style=\"font-weight: 400; font-size: 14pt;\">Source<\/span><\/a><\/p>\n<h3><strong>2. Messaging Apps<\/strong><\/h3>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Rather than relying on emails for everything, it\u2019s worth investing in an <a href=\"https:\/\/www.brosix.com\/blog\/instant-messaging-apps\/\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\">instant messaging application<\/a>. This will help clear up your team&#8217;s inboxes, meaning that important messages won\u2019t get lost in the chaos. It\u2019s also useful for quick questions and general chit chat.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">As mentioned, in-person interaction is something people tend to miss. Having a way to casually chat throughout the day can help <a href=\"https:\/\/www.hrcloud.com\/blog\/employee-engagement-strategies-for-remote-teams\" target=\"_blank\" rel=\"noopener\">encourage a remote team connection<\/a>. It also avoids meetings filled with catch-up chatter.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\"><strong>Example uses:<\/strong><\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Asking simple questions (like \u2018what\u2019s that file called again?\u2019)<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Friendly chats and team bonding<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Checking if someone is free for more detailed discussions<\/span><\/li>\n<\/ul>\n<h3><strong>3. Cloud Storage and Sharing Tools<\/strong><\/h3>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Emailing files back and forth can be incredibly frustrating. Instead, invest in some <a href=\"https:\/\/blog.pics.io\/best-cloud-storage-for-business-in-2024\/\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\">cloud storage<\/a> and <a href=\"https:\/\/filecamp.com\/lp\/file-sharing-platform\/\" data-abc=\"true\">file sharing<\/a>. You can give access to any team member who needs it, with different access levels as required.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Most platforms will allow you to grant people full edit access, commenting only access, or viewing only access as per your requirement. Making good use of this, along with version control, means that you don\u2019t have to worry about overwriting vital information. That\u2019s whilst still allowing for real-time collaboration. When managing files across various cloud storage providers, consider utilizing <a href=\"https:\/\/cloudchipr.com\/blog\/multi-cloud-management-platforms\" target=\"_blank\" rel=\"noopener\">multi-cloud management platforms<\/a> for centralized control and efficient organization.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\"><strong>Example uses:<\/strong><\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Giving an editor access to posts for an <a href=\"https:\/\/outgrow.co\/blog\/email-marketing-statistics\" data-abc=\"true\">email marketing<\/a> campaign<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Keeping commonly used files together &#8211; logos, style guides, etc.<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Making important spreadsheets easily viewable, without the risk of them being edited<\/span><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-33212\" src=\"https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/3.jpg\" alt=\"Top 5 Collaboration Tools for Remote Content Teams\" width=\"1602\" height=\"857\" srcset=\"https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/3.jpg 1602w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/3-300x160.jpg 300w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/3-1024x548.jpg 1024w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/3-768x411.jpg 768w, https:\/\/outgrow.co\/blog\/wp-content\/uploads\/2020\/09\/3-1536x822.jpg 1536w\" sizes=\"(max-width: 1602px) 100vw, 1602px\" \/><\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400; font-size: 14pt;\"><a href=\"https:\/\/kinsta.com\/blog\/google-cloud-vs-aws\/\" rel=\"nofollow\" data-abc=\"true\">Image source<\/a><\/span><\/p>\n<h3><strong>4. Design Tools<\/strong><\/h3>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Of course, you can go beyond this kind of access to files, and invest in collaborative design tools. While file sharing is great for text-based content, it\u2019s not as helpful for images or web designs. Luckily, there are lots of tools out there that allow shared editing of these formats, as well as UX design, wireframing, and <a href=\"https:\/\/outgrow.co\/blog\/interactive-content-marketing-events\" data-abc=\"true\">interactive marketing<\/a> pages.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\"><strong>Example uses:<\/strong><\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Having two or more designers working on the same project<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Tweaking a project real-time with an editor, rather than taking notes for later<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Using pre-existing libraries to work on a project<\/span><\/li>\n<\/ul>\n<h3><strong>5. Project Management Platforms<\/strong><\/h3>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">To-do lists, reminder emails, and post-it notes can only do so much. Rather than hoping for all of your team members to have excellent, structured ways to manage their deadlines, it\u2019s worth investing in a <a href=\"https:\/\/www.proofhub.com\/articles\/top-project-management-tools-list\" data-abc=\"true\">project management platform<\/a>. With such a tool, you can easily assign tasks to certain collaborators, set deadlines, and add comments. You can also add subtasks within a larger project.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Depending on your needs, you can even <a href=\"https:\/\/activecollab.com\/blog\/project-management\/best-project-management-software-for-agencies\" target=\"_blank\" rel=\"noopener\">find project management platforms for agencies<\/a> that are highly customizable &#8211; perfect if you have a particularly unique workflow. It\u2019s a great way to ensure your remote content team feels linked to other teams working on the same <a href=\"https:\/\/visme.co\/blog\/project-planning-templates\/\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\">project plan<\/a>. That\u2019s far more desirable than them feeling isolated, and further encourages cross-department links.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\"><strong>Example uses:<\/strong><\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Encouraging collaboration between teams &#8211; like analytics and content for your <a href=\"https:\/\/divvyhq.com\/content-automation\/the-future-of-content-marketing-and-artificial-intelligence\/\" rel=\"nofollow\" data-abc=\"true\">content marketing<\/a><\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Seeing how a particular project is progressing, without having to email everyone<\/span><\/li>\n<li><span style=\"font-weight: 400; font-size: 14pt;\">Automatically sending out reminders for important deadlines<\/span><\/li>\n<\/ul>\n<h3>6. AI meeting Assistant<\/h3>\n<p>An <a href=\"https:\/\/krisp.ai\/ai-meeting-assistant\/\" target=\"_blank\" rel=\"noopener\" data-abc=\"true\">AI meeting assistant<\/a> is a powerful tool designed to enhance and streamline the modern workplace. Leveraging advanced natural language processing and ML technologies, it assists users in various aspects of meetings. These intelligent assistants can help automate routine tasks, ensuring meetings start and end on time and providing valuable insights through data analysis.<\/p>\n<p>With their ability to capture, organize, and retrieve information efficiently, AI meeting assistants contribute to more productive and organized meetings. They ultimately save time and improve overall collaboration within organizations.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Choose_the_Best_Collaboration_Tool\"><\/span><strong>How to Choose the Best Collaboration Tool?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Every team is different, so there\u2019s no <a href=\"https:\/\/www.ringcentral.co.uk\/why-use-ringcentral-desktop-app.html\" data-abc=\"true\">one-size-fits-all solution<\/a>. For instance, if most of your content is text-based, you can probably skip getting a design tool. You\u2019ll want to make sure, though, that your file-sharing has version control and the ability to comment, not just edit. Moreover, if you want to provide on-going training, you\u2019ll need something like a virtual webinar tool. But for some companies, this might be unnecessary.<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">The best way to choose collaboration tools is to work out what your needs are. Look at what strengths you have, and see how you can strengthen them. Also, identify your problems and see what tools can provide solutions to it. Ask around your team for what their needs are. Would they benefit from better file sharing, or are their priorities more on the communication side? With this list of needs in mind, take a look at which tools would fill in the gaps.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><strong>Conclusion<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">As you can see, these tools are a great way to replace what you\u2019re missing from the office setup &#8211; and to go beyond that. Why not even look into remote tools for other aspects of your business like <a href=\"https:\/\/www.omnisend.com\/blog\/sms-marketing-software\/\" rel=\"nofollow\" data-abc=\"true\">SMS software<\/a> for your marketing team or cloud testing for IT? Just ensure that everyone catches up with any new collaboration tool you invest in. A short term investment in training will pay off in the long run with boosted productivity and efficiency.<br \/>\n<\/span><\/p>\n<h3><strong>Author Bio:<\/strong><\/h3>\n<p><span style=\"font-weight: 400; font-size: 14pt;\">Sam O&#8217;Brien is the Senior Website Optimisation &amp; User Experience Manager for EMEA at RingCentral, a global UCaaS systems provider and all-in-one desktop app. Sam has a passion for innovation and loves exploring ways to collaborate more with dispersed teams.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Top 5 Collaboration Tools for Remote Content Teams Working from home has gone from being a dream to a reality. However, this calls for some important changes. Teams &#8211; especially content teams &#8211; will need tools to help them collaborate and stay productive while remotely working. Hence, we have come up with 5 collaboration tools&#8230;<\/p>\n","protected":false},"author":20,"featured_media":49018,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"footnotes":""},"categories":[267],"tags":[698,684,685,583,687],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top 5 Collaboration Tools for Remote Content Teams<\/title>\n<meta name=\"description\" content=\"WFH has become a necessity today. However, it comes with its fair share of challenges. These collaboration tools for remote content teams can help!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/outgrow.co\/blog\/wp-json\/wp\/v2\/posts\/33205\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Top 5 Collaboration Tools for Remote Content Teams\" \/>\n<meta property=\"og:description\" content=\"WFH has become a necessity today. However, it comes with its fair share of challenges. 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